C2 2019-2020

Q&A

Will the conference include a walkthrough of the facilities to physically see the environment?

Yes. The conference will begin at our admin offices to review RFP’s, address the bulk of Q&A, and review existing supporting documents (e.g. network topologies). After this all participants will be invited to tour any and all facilities listed in the RFP document with TBP’s IT staff. TBP’s staff will be available to walk all locations that day should any conference participants wish to see everything.

How long will the conference last?

This is largely dependent on participant involvement, the amount of questions, and how many campuses are physically walked. The opening meeting at our admin office should last no more than 2 hours. The campus walkthroughs will start immediately after.

Will conference participants need any type of ID?

All participants will need to provide a valid driver’s license to check in with reception. There will be a sign-in and sign-out sheet for the actual conference that each attendee will need to use. No other ID is required.

If we would like to bid how can we obtain bid docs?

All bid documentation can be obtained on our website at https://www.trinitybasin.com/rfp and then selecting the relevant C1 or C2 RFP. If there is additional documentation requests those can be made at our bidder’s conference on 10/31 (details within the RFP’s) or by emailing rfpresponses@trinitybasin.net.

Will we be emailed when a new addendum is added?

Yes – if your email address was provided. We recommend checking trinitybasin.com/rfp regularly or USAC’s website for all new Q&A or addendums.

Some area’s in the RFP request specific coloring for certain cable. Is this required?

Yes, TBP uses the different colored cable to distinguish between what end device it is attached to. All cables must be the color that is specified in the RFP.

Will there be a second bidders conference?

No.

Are you requesting install and configuration for the Access Points and Switches?

Not for anything outside of the Shared Services portion of the RFP. TBP will be installing and configuring switches and access points for all campus related hardware.

Should cable installations be plenum rated?

Please make sure that cabling complies with all fire, safety, city, and state requirements, as well as any industry best practices. Cables should be plenum rated in air ducts and crawl space, J hooks every 5 feet, and 10-foot service loops at both ends of cabling. Please be sure to Velcro cabling for a clean and professional look.

On the proposal do you want a separate line item for Fiber Patch Panel LED and 12 string LC?

We will accept separate line items. We will also accept a combined line item so long as the proposal specifically calls out what is included within the combined line item.

Will you be providing us with the Visio with specs called out for current assets?

Additional physical or logical Visio’s can be provided per campus or a listing of assets for anything relevant to the scope of this RFP. Please provide a specific list of information requested and TBP will respond.

Could you provide us with the updated Ewing and 10th St diagram showing access points?

TBP is not requesting any access points or cabling for access points at Ewing or 10th Street.

Should we include the purchase of J Hooks in our proposal or will they be provided?

The vendor should include the purchase of J Hooks. All materials required to complete the cabling projects, while complying with code and TBP’s cabling standard set forth in this RFP, should be included in the proposal.

You have mentioned Pafford Campus mentioned on Page 14 and on Page 39.  Is this another building we didn’t tour?

This is a campus we did not tour. The requests for Pafford are for hardware only (no design/configuration/install/engineering).

On page 5 line W. it mentions cameras, will cameras be a part of this proposal?

No. This verbiage is included as part of our standard cabling specification sheet.

On page 6 last paragraph System Specifications it mentions “Awarded vendors will be responsible for any additional costs necessary to complete the BOM to meet specific performance and component requirements…  After the proposal is submitted and before the actual contract is written and executed will we be able to measure and count each building to be exact?  Or will we be held to the BOM in the proposal without knowledge of exact measurements and part counts?

All proposals should be done as a complete solution at the time of submission in accordance with the RFP. The bidding timeline is designed to allow all vendors time to develop full proposals utilizing accurate part counts and measurements. If a vendor has additional questions related to component/part requirements or measurements these questions can be fielded during the Q&A period.

Shared Services

Are you accepting FortiGate equivalents?

Yes. Vendors providing responses as “EQUIVALENT” to the provided specifications MUST provide a side‐by‐side comparison of the proposed solution to the specified requested solution in a chart format. The comparison MUST provide detailed data/technical specifications which allow Trinity Basin Preparatory to evaluate the performance characteristics of the proposed solution to those being requested. Failure to provide complete and accurate comparison data in the response in a side‐by‐side chart format may result in the disqualification of the proposal from the scoring process.

Will the Firewall HA be deployed at the same location or 2 separate locations?

The 2 firewalls will be deployed at 2 separate locations (Panola NOC & Databank NOC).  Active/Active HA between the firewalls is required.

Can you provide clarification for Item 10, Page 21, for the C2 RFP?

Yes. Legal is reviewing Item 10 and a clarifying statement will be posted when received.

Are you accepting bids for EIGRP as well as OSPF?

TBP prefers OSPF, but will accept bids that include EIGRP.

What are you wanting to accomplish with the HA connection between the firewalls?

 TBP hopes to provide a network for its students that can withstand the complete failure of either NOC. If the datacenter DIA circuit or firewall were to lose connectivity all users should be able to continue accessing the public internet with minimal disruption/failover time. Once the failed NOC comes back online, traffic should again put load on both systems and utilize an active/active config. The HA should support multiple internet egress/ingress points and should be an active-active fault tolerant system. The HA should be designed in such a way to support future expansion into high availability of internal services such as a virtualized server environment and geographically separate SAN appliances.

Do you have an ISP circuit with its own public IP at each Firewall location?

 The RFP C1-DIA-2018-2019 has requested a circuit with a public IP at Panola but it does not currently have this circuit. The Datacenter does have a circuit with a public IP address. For the purposes of this C2 RFP, all designs should assume both Panola and the Datacenter NOC’s have an ISP circuit with /24 IP blocks.

Firewalls deployed at separate sites do not support traditional HA Clustering without using an MPLS circuit between the sites. Do you have an MPLS circuit in place? If not, are you open to alternative dynamic routing solutions to provide resiliency and constant load on all ISP circuits?

 We do not have an MPLS circuit in place. Current WAN technologies are all utilizing Metro Ethernet connections and all WAN links operate at layer 3 with each site routing between each other. TBP will implement OSPF or EIGRP as a dynamic routing solution. TBP is open to alternative technologies for achieving the desired HA design at remote sites utilizing technologies that bridge layer 2 traffic across a layer 3 network (e.g. VXLAN).

We are assuming you will only be pulling the default route through BGP. Is this the intended configuration?

Yes

Ewing

Will any additional pathway between hallways be necessary for cabling? If so, will the new pathway be near current data cable pathway?

Current cable pathways do not have additional capacity for new cables, but how much room will be freed up from removal of the old CAT3/5 cabling is yet to be determined. Please be sure to include additional pathways & boring through walls as necessary within your proposal.

Has a recent site survey been performed at Ewing?

Not recently. The most recent site survey is located on trinitybasin.com/rfp under the C2 RFP.

Does the Ewing rack requested have to be Tripp Lite?

We are open to bids on alternative racks, but the rack must be an open 4 post rack and be at least 45U.

What are the Ewing Campus ceiling heights and are they walkable?

Ceiling heights in each room are varied but generally are 10 feet high. They are not walkable.

What time frame will the work begin?

Work can begin as early as June 1, 2019 but must be completed by August 9, 2019 in accordance with the RFP.

Should the removal of CAT3/5 cable & conduit be a separate line item?

Please provide removal as a line item separate from install of cable and conduit.

Is there any information on when the Ewing Campus was built and what kind of walls to expect?

Walls are hard plaster, as well as parts of the ceiling with drop tile. Ewing was built in 1999.

Is the conduit for cabling between halls at capacity?

At last install, we were informed that all conduit is at capacity. However, we are unsure if removing the old CAT3/5 cable runs will free up sufficient space in the conduit.

Are there current patch panels in the Ewing IDF/MDF

Yes, however, we are requesting additional patch panels with modular keystones for any new cabling.

Are you requesting that cabling be punched down into keystones at patch panel?

Yes, all cabling runs should be punched down into the keystones at the Patch Panels.

10th Street

Will an additional pathway have to be bored between the Modular and Church buildings for the dark fiber?

Yes, there is no current pathway for cabling between the 2 buildings.

Is there documentation for the street that separates the Modular and Church buildings at 10th street?

The street is owned by the City of Dallas and TBP may not have this documentation on hand. TBP has provided what documentation we do have at trinitybasin.com/rfp. The City of Dallas will hold the most recent and accurate documentation since it is owned by them.

Is trenching an option for the dark fiber between building, and should the area be redone?

We are open to the idea, please provide any alternative suggestions.

Can we use existing in ground conduit present in the MDF in the modular building that the fiber from Spectrum is using?

This pathway is used by TBP’s ISP to provide our metro ELAN circuit. Vendors cannot use this for the new dark fiber.

Is there any cabling between the 2 buildings (modular and church)?

Nothing that TBP owns connects the 2 buildings.

Is there a basement on the 10th street Modular building? Or is there sewage under 10th street modular?

Building management is looking into this and this answer will be updated once that answer is received.

Can we work in the room adjacent to the MDF?

If needed, but TBP will need to get permission from the Church owners before work begins.

How does TBP track equipment?

We keep detailed “high” and “low” level Visio diagrams of our physical and logical topology at each campus. Each Visio contains all detailed information about network equipment (Switches, servers, UPS, etc.) including serial number, MAC address, hostname, firmware version, etc..

Would TBP accept a proposal for an asset management system?

TBP is actively searching for an asset management system but will handle that outside of E-Rate. Any vendor wishing to partner with us on that project is more than welcome to reach out to us by emailing Dillon Laney at dlaney@trinitybasin.net.

Can you provide schematics for sewer, water, electric and any other utilities going between the two 10th Street buildings?

The street is owned by the City of Dallas and TBP may not have this documentation on hand. Building management is looking into this and this answer will be updated once that answer is received.

 Jefferson

Is there any specification for how cables should be labeled?

Cables should be labeled and contain what server closet they go to (MDF, IDF1, IDF2), the room number, and the drop number.

Should the cables be labeled? Should the patch panels be labeled?

Yes, please make sure to label the cabling on both sides as well as the patch panel and any wall port using the room number (A1, B1, C1, etc..).

Should cabling have flags?

This is not necessary.

 Ledbetter

 How should gym cable drops and access points be handled?

All cable run in the gyms should be done within a protective enclosure – such as conduit or armored cable. All AP’s need to be mounted horizontally to the gym ceiling or iron supports. All AP’s in the gym should be covered in a protective enclosure or cage that protects the AP from impact accidents (basketballs, soccer balls, etc.) while minimizing signal degradation.

Will TBP provide a lift?

No. It is the responsibility of the vendor to provide the rental cost for bringing a lift inside as a part of their response.

Is there access behind the IDF in the practice gym in the main building?

Yes. There is a storage closet that provides easy access to the back of the IDF.

In the 2nd floor IDF, can the vendor add new conduit and bore new holes in the floor?

Yes. This is the desired design.

Will the 2nd floor of Ledbetter be used by students and teachers next year?

That is the current plan.

Will the renovations on the 2nd floor take place at the same time as the cable install done under this RFP?

That is a possibility, but no dates are set yet. Project management and TBP staff will coordinate the install times around the renovation and cable install once more concrete dates can be set for both projects.